With the following information, we would like to give you as a "data subject" an overview of the processing of your personal data by us and your rights under data protection laws. In principle, it is possible to use our Internet pages without entering personal data. However, if you want to use special services of our enterprise via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent.
As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are also free to transmit personal data to us by alternative means, for example by telephone or by mail.
You can also take simple and easy-to-implement measures to protect yourself against unauthorized access to your data by third parties. For this reason, we would like to provide you with some tips on how to handle your data securely:
Protect your account (login, user or customer account) and your IT system (computer, laptop, tablet or mobile device) with strong passwords.
Only you should have access to the passwords.
Make sure you only ever use your passwords for one account (login, user or customer account).
Do not use one password for different websites, applications or online services.
Especially when using publicly accessible or shared IT systems, be sure to log out each time you log in to a website, application, or online service.
Passwords should consist of at least 12 characters and be chosen so that they cannot be easily guessed. Therefore, they should not contain common words from everyday life, your own name or names of relatives, but upper and lower case, numbers and special characters.
The responsible party in the sense of the DS-GVO is:
Koppenhöfer + Partner GmbH
Sigmaringer Str. 121, 70567 Stuttgart, Deutschland
Telefon: +49 711.7190-0
Vertreter des Verantwortlichen: Peter Fischer
Data protection representative
You can reach the data protection representative as follows::
Michael A. Weinmann
Telefon: +49 173 763 29 62
You can contact our data protection representative directly with all questions and suggestions regarding data protection.
Legal basis of processing
Article 6 (1) lit. a DS-GVO (in conjunction with Section 25 (1) TTDSG) serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose.
If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for a delivery of goods or the provision of another service or consideration, the processing is based on Article 6 (1) lit. b DS-GVO. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services.
If our company is subject to a legal obligation by which a processing of personal data becomes necessary, such as for the fulfillment of tax obligations, the processing is based on Art. 6 (1) lit. c DS-GVO.
In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 (1) lit. d DS-GVO.
Finally, processing operations could be based on Art. 6(1)(f) DS-GVO. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if you are a customer of our company (recital 47 sentence 2 DS-GVO).
Our offer is basically directed at adults. Persons under the age of 16 may not transmit any personal data to us without the consent of their parents or legal guardians. We do not request personal data from children and young people, do not collect it and do not pass it on to third parties.
Transmission of data to third parties
We do not transfer your personal data to third parties for purposes other than those listed below.
We only pass on your personal data to third parties if:
- you have given us your express consent to do so in accordance with Art. 6 (1) a DS-GVO,
- the disclosure is permissible under Art. 6 (1) (f) DS-GVO to protect our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data,
- in the event that there is a legal obligation for the disclosure pursuant to Art. 6 (1) c DS-GVO, as well as
- this is legally permissible and necessary according to Art. 6 para. 1 lit. b DS-GVO for the processing of contractual relationships with you.
In order to protect your data and to allow us to transfer data to third countries (outside the EU/EEA) if necessary, we have concluded commissioned processing agreements based on the standard contractual clauses of the European Commission. If the standard contractual clauses are not sufficient to establish an adequate level of security, your consent pursuant to Art. 49 (1) a) DS-GVO may serve as the legal basis for the transfer to third countries. This sometimes does not apply in the case of a data transfer to third countries for which the European Commission has issued an adequacy decision pursuant to Art. 45 DS-GVO.
A transfer of your personal data to third parties for purposes other than those listed below does not take place.
We will only disclose your personal data to third parties if:
you have given us your express consent to do so in accordance with Art. 6 (1) lit. a DS-GVO,
the disclosure is permissible under Art. 6 (1) (f) DS-GVO to protect our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data,
in the event that there is a legal obligation for the disclosure pursuant to Art. 6 (1) c DS-GVO, as well as
this is legally permissible and necessary according to Art. 6 para. 1 lit. b DS-GVO for the processing of contractual relationships with you.
This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact requests that you send to us as the operator. You can recognize an encrypted connection by the fact that there is a "https://" instead of a "http://" in the address line of the browser and by the lock symbol in your browser line.
We use this technology to protect your transmitted data.
Data collection when visiting the website
When you use our website for information purposes only, i.e. if you do not register or otherwise transmit information to us, we only collect data that your browser transmits to our server (in so-called "server log files"). Our website collects a series of general data and information with each call of a page by you or an automated system. This general data and information is stored in the server log files. The following data may be collected
- browser types and versions used,
- the operating system used by the accessing system,
- the website from which an accessing system arrives at our website (so-called referrer),
- the sub-websites that are accessed via an accessing system on our website,
- the date and time of an access to the Internet site,
- an abbreviated Internet protocol address (anonymized IP address) and,
- the Internet service provider of the accessing system.
When using this general data and information, we do not draw any conclusions about your person. Rather, this information is required in order
- to deliver the contents of our website correctly,
- to optimize the content of our website as well as the advertising for it,
- to ensure the long-term functionality of our IT systems and the technology of our website, and
- to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.
Therefore, the data and information collected is, on the one hand, evaluated statistically and, on the other hand, with the aim of increasing the data protection and data security of our enterprise so as to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.
The legal basis for the data processing is Art. 6 para. 1 lit. f DS-GVO. Our legitimate interest follows from the purposes for data collection listed above.
General information about cookies
In the cookie, information is stored that results in each case from the context of the specific end device used. This does not mean, however, that we thereby gain direct knowledge of your identity.
In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your terminal device for a certain fixed period of time. If you visit our site again to use our services, it is automatically recognized that you have already been with us and which entries and settings you have made so that you do not have to enter them again.
The data processed by the cookies, which are required for the proper functioning of the website, are thus necessary to protect our legitimate interests as well as those of third parties in accordance with Art. 6 (1) lit. f DS-GVO.
For all other cookies, it applies that you have given your consent to this via our opt-in cookie banner within the meaning of Art. 6 (1) lit. a DS-GVO.
Information on how to avoid cookies in common browsers
Via the settings of the browser you are using, you have the option to delete cookies, to allow only selected cookies or to disable cookies completely at any time. You can find more information on the support pages of the respective providers:
Microsoft Edge: support.microsoft.com/de-de/microsoft-edge/cookies-in-microsoft-edge-l%C3%B6schen-63947406-40ac-c3b8-57b9-2a946a29ae09.
Contents of our website
Personal data is collected when contacting us (e.g. via contact form or e-mail). Which data is collected when using a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of answering your request or for contacting you and the associated technical administration. The legal basis for processing the data is our legitimate interest in responding to your request in accordance with Art. 6 Para. 1 lit. f DS-GVO. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) lit. b DS-GVO. Your data will be deleted after final processing of your request; this is the case if it can be inferred from the circumstances that the matter concerned has been conclusively clarified and the deletion does not conflict with any statutory retention obligations.
Application management / job exchange
We collect and process the personal data of applicants for the purpose of managing the application process. The processing may also take place electronically. This is particularly the case if an applicant sends us the relevant application documents electronically, for example by e-mail or via a web form on the website. If we conclude an employment or service contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude a contract with the applicant, the application documents are automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests on our part oppose deletion. Another legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).
The legal basis for processing your data is Art. 88 DS-GVO in conjunction with. § Section 26 (1) BDSG.
Newsletter dispatch to existing customers
If you have provided us with your e-mail address when purchasing goods or services, we reserve the right to regularly send you offers for similar goods or services to those already purchased from our range by e-mail. In accordance with Section 7 (3) of the German Unfair Competition Act (UWG), we do not need to obtain your separate consent for this. In this respect, the data processing is carried out solely on the basis of our legitimate interest in personalised direct advertising in accordance with Art. 6 Para. 1 lit. f DS-GVO. If you have initially objected to the use of your e-mail address for this purpose, we will not send you any e-mails. You are entitled to object to the use of your e-mail address for the aforementioned advertising purpose at any time with effect for the future by notifying the responsible person named at the beginning. This will only incur transmission costs for you according to the basic rates. After receipt of your objection, the use of your e-mail address for advertising purposes will cease immediately.
Our activities in social networks
In order to communicate with you on social networks and inform you about our services, we are represented there with our own pages. If you visit one of our social media pages, we are jointly responsible for the processing operations triggered by this, within the meaning of Art. 26 DS-GVO, with the provider of the respective social media platform.
We are not the original provider of these pages, but merely use them within the scope of the possibilities offered to us by the respective providers.
As a precaution, we therefore point out that your data may also be processed outside the European Union or the European Economic Area. Use may therefore be associated with data protection risks for you, as it may be more difficult to protect your rights, e.g. to information, deletion, objection, etc., and the processing in the social networks often takes place directly for advertising purposes or for the analysis of user behaviour by the providers, without this being able to be influenced by us. If usage profiles are created by the provider, cookies are often used or the usage behaviour is assigned to your own member profile of the social networks.
The described processing of personal data is carried out in accordance with Art. 6 Para. 1 lit. f DS-GVO on the basis of our legitimate interest and the legitimate interest of the respective provider in order to be able to communicate with you in a timely manner or to inform you about our services. If you have to give your consent to data processing as a user with the respective providers, the legal basis refers to Art. 6 (1) lit. a DS-GVO in conjunction with Art. 7 DS-GVO. Art. 7 DS-GVO.
Since we do not have access to the providers' databases, we would like to point out that it is best to exercise your rights (e.g. to information, correction, deletion, etc.) directly with the respective provider. Further information on the processing of your data in the social networks and the possibility to make use of your right of objection or revocation (so-called opt-out) is listed below at the respective provider of social networks used by us:
(Co-) controller for data processing in Europe:
LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Irland
XING (New Work SE)
(Co-) controller for data processing in Germany:
New Work SE, Am Strandkai 1, 20457 Hamburg, Deutschland
Information requests for XING members:
Plugins and other services
Our website uses so-called Web Fonts for the uniform display of fonts. The Google WebFonts are provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies with headquarters at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
When you call up a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly. For this purpose, the browser you are using establishes a connection to Google's servers. This enables Google to know that our website has been accessed via your IP address. Google Web Fonts are used in the interest of a uniform and appealing presentation of our website.
These processing operations are only carried out with your express consent in accordance with Art. 6 Para. 1 lit. a DS-GVO.
Data protection in the job portal
To make it easier for you to apply for jobs with us, we provide you with the Job Portal function in your browser. Your information will only be processed in the browser you use. There is no transmission to our web server. The legal basis for processing the data is Art. 6 (1) lit. b) DSGVO in conjunction with §26 BDSG-2018 in the case of a contract initiation or execution and Art. 6 (1) lit. f) DSGVO in all other cases. When you send your application via the "Apply now" button, your application is sent to our Mailbox Jobs via the e-mail protocol and transferred there to the processing activity Applicant procedure. A transfer to third countries is not intended. By using the job portal, no further processing takes place on our web server. With regard to processing in the application process, we expressly refer to this section. Your data will only be processed within the European Union and countries within the European Economic Area (EEA). The use of the job portal is not mandatory for your application.
Data protection for applications and in the application process
We collect and process the personal data of applicants for the purpose of processing the application procedure. The processing may also take place electronically. This is particularly the case if an applicant sends the relevant application documents to the data controller electronically, for example by e-mail or via a web form on the website. If we agree on an employment contract with you as an applicant, the transmitted data will be stored for the purpose of implementing the employment relationship in compliance with the statutory provisions. The legal basis of the data processing is the fulfilment of contractual obligations (Art. 6 para. 1 letter b DSGVO) in conjunction with §26 BDSG. The processing of data is carried out for the preparation of an employment contract Recipients of your information are HR employees for contact with you and contractual cooperation (including the fulfilment of pre-contractual measures) as well as managers involved in the decision-making process. Your data may be passed on to service providers who act as order processors for us, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially. Data will only be passed on to recipients outside our company in compliance with the applicable data protection regulations. If we do not conclude an employment contract with you as an applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the data controller conflict with such deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). Your data will only be processed within the European Union and states within the European Economic Area (EEA). As part of the application process, you must provide those personal data that are necessary for the commencement, implementation and termination of the contractual relationship and for the fulfilment of the associated contractual obligations or which we are legally obliged to collect. Without this data, we will generally not be able to consider you appropriately in the decision-making process for filling a vacancy.
Processing of customer and supplier data
Type and purpose of processing:
In order to process customer orders and within the scope of procurement processes, we process personal data of our customers and suppliers as well as the individual contact persons at our customers/suppliers. In doing so, we store the data in our ERP system and use it in all processes of service fulfilment or procurement. Furthermore, we use the data to actively address customer relations and to support suppliers, including an internal supplier evaluation.
For the fulfilment of contractual obligations (Art. 6 para. 1 letter b DSGVO) The processing of data is carried out for the implementation of our contract Due to legal requirements (Art. 6 para. 1 letter c DSGVO) We are subject to various legal obligations that entail data processing. These include, for example:
- Tax laws as well as statutory accounting
- the fulfilment of requests and requirements from supervisory or law enforcement authorities
- the fulfilment of control and reporting obligations under tax law.
In addition, the disclosure of personal data may become necessary in the context of official/court measures for the purpose of collecting evidence, criminal prosecution or the enforcement of civil law claims. In the context of balancing interests (Art. 6 para. 1 f DSGVO) Where necessary, we process your data beyond the actual performance of the contract to protect legitimate interests of us or third parties. Examples of such cases are:
- Processing in the CRM system to actively approach customers.
- Evaluation of suppliers
- Assertion of legal claims and defence in legal disputes
Employees for contact with you and contractual cooperation (including the fulfilment of pre-contractual measures). Your data may be passed on to service providers who act as order processors for us, e.g. support or maintenance of IT or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially. Data is only passed on to recipients outside our company in compliance with the applicable data protection regulations. Recipients of personal data can be, for example:
- Public authorities and institutions (e.g. financial or law enforcement authorities) in the case of a legal or official obligation
- Credit and financial service providers (processing of payment transactions)
- Tax advisors or business and payroll tax and tax auditors (statutory audit mandate)
We process and store your personal data as long as this is necessary for the fulfilment of our contractual and legal obligations. If the data is no longer required for the fulfilment of contractual or legal obligations, it is regularly deleted. Exceptions arise,
- insofar as legal storage obligations must be fulfilled, e.g. the German Commercial Code (HGB) and the German Fiscal Code (AO). The periods specified there for storage or documentation are generally six to ten years;
- for the preservation of evidence within the framework of the statutory limitation provisions. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being 3 years.
- If applicable, further.
If the data processing is carried out in the legitimate interest of us or a third party, the personal data will be deleted as soon as this interest no longer exists. The exceptions mentioned above apply here.
Third country transfer:
Your data will only be processed within the European Union and countries within the European Economic Area (EEA).
Revocation of consent:
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(f) DSGVO (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Article 4(4) DSGVO. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
Provision prescribed or required:
In the context of the contractual relationship, you must provide those personal data that are necessary for the initiation, implementation and termination of the contractual relationship and for the fulfilment of the associated contractual obligations, or which we are legally obliged to collect. Without this data, we will generally not be able to conclude the contract with you or execute it.
Your rights as a data subject
Right to confirmation
You have the right to request confirmation from us as to whether personal data relating to you is being processed.
Right to information Art. 15 DS-GVO
You have the right to obtain from us, at any time and free of charge, information about the personal data stored about you as well as a copy of this data in accordance with the legal provisions.
Right to rectification Art. 16 DS-GVO
You have the right to demand that incorrect personal data concerning you be corrected. You also have the right to request the completion of incomplete personal data, taking into account the purposes of the processing.
Deletion Art. 17 DS-GVO
You have the right to demand that we delete the personal data concerning you without delay, provided that one of the reasons provided for by law applies and insofar as the processing or storage is not necessary.
Restriction of processing Art. 18 DS-GVO
You have the right to demand that we restrict processing if one of the legal requirements applies.
Data portability Art. 20 DS-GVO
You have the right to receive the personal data concerning you, which has been provided to us by you, in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from us to whom the personal data has been provided, provided that the processing is based on consent pursuant to Art. 6(1)(a) DS-GVO or Art. 9(2)(a) DS-GVO or on a contract pursuant to Art. 6(1)(b) DS-GVO and the processing is carried out with the aid of automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
Furthermore, when exercising your right to data portability pursuant to Article 20(1) of the GDPR, you have the right to have the personal data transferred directly from one controller to another controller where this is technically feasible and provided that this does not adversely affect the rights and freedoms of other individuals.
Objection Art. 21 DS-GVO
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Art. 6(1)(e) (data processing in the public interest) or (f) (data processing on the basis of a balance of interests) DS-GVO.
This also applies to profiling based on these provisions within the meaning of Art. 4 No. 4 DS-GVO.
If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims.
In individual cases, we process personal data in order to carry out direct advertising. You may object to the processing of personal data for the purpose of such advertising at any time. This also applies to profiling, insofar as it is connected with such direct advertising. If you object to us processing your personal data for direct marketing purposes, we will no longer process the personal data for these purposes.
In addition, you have the right to object on grounds relating to your particular situation to the processing of personal data concerning you which is carried out by us for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) of the Data Protection Regulation, unless such processing is necessary for the performance of a task carried out in the public interest.
You are free to exercise your right to object in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures using technical specifications.
Revocation of consent under data protection law
You have the right to revoke consent to the processing of personal data at any time with effect for the future.
Complaint to a supervisory authority
You have the right to complain about our processing of personal data to a supervisory authority responsible for data protection.
Routine storage, deletion and blocking of personal data
We process and store your personal data only for the period of time required to achieve the purpose of storage or if this has been provided for by the legal provisions to which our company is subject.
If the purpose of storage no longer applies or if a prescribed storage period expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
Duration of the storage of personal data
The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted, provided that it is no longer required for the fulfilment of the contract or the initiation of the contract.
Up-to-dateness and amendment of the data protection declaration
This data protection declaration is currently valid and has the status: August 2022.
Due to the further development of our Internet pages and offers or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on the website at "https://www.kop.de/de/datenschutz/".
This data protection declaration was created with the support of the data protection software: audatis MANAGER.